Video Conferencing
System Usage
in 2021

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Video conferencing system is a telecommunication technology that allows two or more participants in various physical locations to communicate by simultaneous two-way video and audio transmissions. Video conferencing systems enable individuals or communities to communicate via the same platform online, regardless of their location. Using these specs of video conferencing systems, you can turn any location you want into a meeting point.

Working from home has been snowballing since the pandemic, making video conferencing applications popular. In this period in which we must take social distancing measures to protect our health, many industries have started to benefit from video conferencing solutions. Although video conferencing is a technology already in use, the necessities of current circumstances have led those who did not need it before to use it for the first time. While the new users of this system are still experiencing the discovery period, practical knowledge learned about the video conferencing system has highly accelerated this discovery process.

Speed and Performance

During a video conference, you can share your screen, transfer files, and give presentations often needed for the business processes, based on the event flow. Through this sharing, you can increase the efficiency of your events. Using a device with high-quality technical capacity and a solid internet infrastructure allows you to share instantly and precisely during your video conference.

Although telecommunication infrastructure was leveraged in the earlier video conferencing systems, the entire process takes place via the internet as of today. The common ground of the early and modern periods of video conferencing systems is the necessity for a stable internet connection to have a beneficial video conferencing flow. To ensure that, you can contact your internet provider to improve your upload speed before a conference.

Which device you use is of significance for high performance as well. Depending on the flow, some conferences may take longer. Thus, the device you will use must be durable for long working hours. You can also test your internet speed and device before a conference and prevent possible disruptions that may occur during the conference. To further enhance the efficiency of your speed and performance, you can set a participant limit before a conference and accept a limited number of participants to maintain a stable internet infrastructure.

User-Friendly Interface

Organizers or companies should conduct a proper target audience analysis before holding any event. A target audience can have a wide range of ages. Considering this fact, you should take great care in choosing a video conference platform that anyone can use readily. Having a user-friendly interface is a must-have feature for B2B and B2C video conferencing platforms. You can boost the interaction and effectiveness of your conferences by benefiting from a video conferencing platform with a simplified and user-friendly interface.

Choosing The Right Equipment

Audio and video quality are among the building blocks of a successful video conference. Providing high-quality video and crystal clear audio improves communication and boosts the efficiency of the event. Thus, participants can follow the conference with great interest. Moreover, the individual or institution organizing the event can leave a solid impression on the participants by delivering a high-quality event at all points. The way to ensure all of these is to choose the right equipment.

The essential factors to consider when selecting equipment are:

  • A lapel microphone will be sufficient for an individual presentation. In group meetings, however, you should choose a microphone with a higher frequency range and the ability to separate the speaker's voice from the background noise.
  • There are also specific criteria you should follow to transfer images. For instance, choosing a Full HD (1080p) camera is of great importance. It transfers your image vividly and clearly. For individual or group meetings, you can consider options such as standard or wide-angle cameras.
  • You can also satisfy your need by purchasing a single device instead of two. One of the things that can help you during a conference is selecting the most beneficial UX device.
  • You should also consider internet infrastructure as part of the hardware. You can also contact your internet provider and find out your upload and download speeds. You should have a high loading speed to eliminate disruptions such as lagging and freezing during the conference. Thus, you can share audio and video clearly and smoothly.

Safety

During a video conference, participants may share private information and documents. However, protecting the privacy of related individuals, companies, and the information transmitted is something you should take seriously. By checking up on the platform security up-front and identifying possible vulnerabilities before an event, you can avoid accidents that may occur during the conference. If you use a platform that supports encrypted video conferencing, you can benefit from holding the conference as a private event. Participants can join the conference with the passwords submitted particularly to them. Thus, you can boost both personal and company security.

FREQUENTLY ASKED QUESTIONS

** We request a briefing prior to the virtual event.

** An account executive contacts you to discover event details such as content and scope of the meeting as well as target audience.

** Next, a screen is opened for you to send invitations to the target audience. Once you upload your list, invitations are sent out.

** The list of registered users are emailed to you one day before the event. Then, reminders are sent to the registered users 24 hours and 1 hour prior to the event.
** On principle, we recommend sending out the invitations at least 5 days prior to the event.

** If you request a special layout, please consider that 3 business days will be needed for design and software updates.

** If your guest list is ready, the event can go live within an average of 8 business days after the briefing. The design process is included in this timeframe.
** Google Chrome or Firefox browser should be used.

** We recommend connecting via a high speed fixed bandwidth for uninterrupted streaming.

** An external microphone or a headset microphone should be used.

** Using an external or built-in 720P video camera will enhance the streaming quality.